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Executive Assistant and Board Events Coordinator

A7405369

Equifax is where you can power your possible. If you want to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact, we want to hear from you.

The Executive Assistant and Board Events Coordinator will be the go-to person for providing administrative and meeting/events support to the Board of Directors and the Office of Corporate Secretary.

This position, along with all positions at Equifax follow a hybrid work model and will report to the midtown office 3 days a week.

What you’ll do

  • Serve as a direct resource to Equifax Inc. public company board members with regard to meetings, calls and events (e.g. meeting schedules, travel, expenses, conflicts and changes).

  • Partner with the CEO’s office and Corporate Events Team to implement directives related to board meetings. 

  • Meeting-related responsibilities include:

    • Prepare and distribute meeting invitations and board schedules.

    • Coordinate logistics for all board meetings and events.

    • Communicate directly with Equifax Inc. executive officers (C-suite) and members of the public company board of directors. 

    • Attend all in-person meetings and events of the Equifax board and provide on-site logistical support to executives and directors, including:

      • Source and book offsite venues and/or conference rooms

      • Coordinate A/V support (video conferencing, WiFi, etc.)

      • Order meals and refreshments

      • Make hotel and travel arrangements for board members

      • Process expense reimbursements for board members

      • Serve as a resource to internal and external meeting attendees and other stakeholders to ensure timely meeting flow

      • Troubleshoot unanticipated issues

    • Lead the preparation and planning for the annual Board offsite meeting (typically held in August/September). Related responsibilities include event contract negotiation and implementation.

  • OCS team responsibilities include:

    • Monitor OCS team mailbox

    • Manage calendar invites for internal and Board-related events

    • Assist with compilation and distribution of meeting materials

    • Provide back-up support for preparing, editing, formatting, posting and distributing meeting materials

    • Maintain organized files

  • Administrative responsibilities include:

    • Provide administrative assistance to OCS team members, including calendar management, travel arrangements, payment of invoices, expense reports, print requests, distributing documents for signature, etc.

What experience you need

  • A Bachelor's degree in business administration, project management or a related field or equivalent with more than 5 years of relevant prior experience in similar positions or performing similar duties.

  • Prior experience working with C-suite executive officers or directors at a public company or large private company is preferred.

  • Prior events planning experience preferred.

  • Familiarity with Google office platform is beneficial.

What could set you apart

  • Collaborative team player who thrives in a fast-paced environment and works well under pressure.

  • Action-oriented, decisive and a quick study, with the ability to “think two steps ahead” to anticipate potential issues and exercise sound judgment to solve problems.

  • High energy with a positive attitude and desire to provide superior customer service internally and externally.

  • Displays poise and confidence when working with high-profile audiences (directors, C-suite executives, etc.), as well as co-workers, vendors and other third parties.

  • Excellent verbal and written communication skills. 

  • Detail-oriented and highly-organized when composing written materials, establishing priorities and meeting deadlines.

  • Ability to act with discretion and maintain confidentiality.

We offer comprehensive compensation and healthcare packages, 401k matching, paid time off, and organizational growth potential through our online learning platform with guided career tracks.

Are you ready to power your possible? Apply today, and get started on a path toward an exciting new career at Equifax, where you can make a difference!

El trabajo en Equifax

Creemos en una mentalidad de crecimiento. En Equifax, esto incluye brindar a nuestros empleados oportunidades para desempeñarse al máximo y aprender nuevas habilidades a lo largo del camino para inspirar y desarrollar carreras profesionales satisfactorias

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